On the Tools tab, choose Export. Note: Don't see the Export button? Make sure you have the latest version of Outlook. On the Outlook Help menu. In the Export to Archive File (.olm) box, check the items you want to export, and choose Continue. In the Save As box, under Favorites, choose the. Microsoft Outlook saves your email messages, calendar, tasks, and other items in either an Outlook for Windows Data File (.pst) or an Outlook for Mac Data File (.olm). This article guides you through the process of recovering your Outlook data by restoring your Outlook Data File with the Code42 app.

Backing up your Mac is simple and important. We recommend it for everyone.

Back up with Time Machine

Time Machine is the built-in backup feature of your Mac. It’s a complete backup solution, but you can use other backup methods as well.

Store files in iCloud

You can also use iCloud and iCloud Drive to store files, such as your photos, documents, and music.

To see storage information about your Mac, click the Apple menu in the top-left of your screen. Choose About This Mac and click the Storage tab. For Time Machine backups, it's good to use a drive that has at least twice the storage capacity of your Mac. To ensure the database and all Outlook data can be recovered, we recommend exporting your Outlook data to an Outlook for Mac Data File (.olm) and backing up that file. Outlook's Main Identity folder contains a database of Outlook data and many separate data records for emails, preferences, contacts, and other information. To take a backup of your Outlook mail, click on “Outlook for Mac Data File” option. Also, mark all the item types to ensure that all your data get a backup. Once you select all your preferences, click the right arrow locate at the bottom of the dialog box.

Restore your Mac from a backup

When you have a backup, you can use it to restore your files at any time, including after the original files are deleted from your Mac.

Prepare your Mac for service

Making a backup is an important part of preparing your Mac for service, especially because some types of repair might require erasing or replacing your hard drive.

How much space do I need for a backup?

To see the size of a specific file or folder, click it once and then press Command-I. To see storage information about your Mac, click the Apple menu in the top-left of your screen. Choose About This Mac and click the Storage tab. For Time Machine backups, it's good to use a drive that has at least twice the storage capacity of your Mac.

Related topics

Free up storage on your Mac

macOS can save space by storing your content in the cloud. This isn't a backup, but it includes new tools to make it easier to find and remove large or unwanted files before you make a backup.

How To Back Up Outlook Emails

Erase or format a storage device

You can use Disk Utility if you need to erase or format a storage device.

macOS Community

If you can't back up your Mac

Outlook For Mac Backup Email

We'll find the best support options for you.